Privacy Policy

All of the information you provide during the application process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the United Kingdom or the European Union unless we have appropriate safeguards in place with the entity with whom we share such information. We verify that any data transfer outside of the UK or EEA is subject to UK or EU adequacy  re, the International Data Transfer Agreement (IDTA), the International Data Transfer Addendum to the EU Standard Contractual Clauses or other appropriate   tools which comply with data protection legislation. The information you provide will be held securely by us whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.

We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.

4.1.1    Application Stage

At the application stage, we ask you for:

• Contact details – name, address, phone number and email address.
• Your previous experience – details of your education, work history, referees and answers to questions relevant to the role you have applied for.

You may also be asked to provide equal opportunities information. This is not mandatory information – if you don’t provide it, it will not affect your application. This information will not be made available to any staff outside of our recruitment and HR team in a way which can identify you. Any information you do provide, will be used only to produce and monitor equal opportunities statistics.

4.1.2 Selection Stage

Our hiring managers shortlist applications for interview. They will not be provided with your equal opportunities information if you have provided it.

We might ask you to attend an interview or take a written test. Information will be generated by you and by us. For example, you might complete a written test, or we might take interview notes. This information is held by us.

At this stage we will ask you to provide contact details of previous employers/colleagues, their details and their answers and/ or opinions will be retained by us. We will also conduct an ID verification and check your right to work in the UK if appropriate.

4.1.3 How long is the information retained?

If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the data of such decision. Information generated throughout the assessment process, for example interview notes, is retained by us for 6 months following the closure of the campaign.

If you are successful in your application, we will retain your information in accordance with our Privacy Notice for Employees, Workers and Contractors. A copy of this Notice will be provided to you with your offer letter.

Our lawful bases for processing your personal data are Article 6(1)(b) of the UK GDPR, which relates to processing necessary to perform a contract or to take steps at your request, before entering a contract, and Article 6(1)(f) for the purpose of our legitimate interests. In the event that we collect any special category data our additional condition for processing would be Article 9 (2) (b) of the UK GDPR, which relates to processing for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment.

4.2 Clients including potential clients, litigants and counterparties

If you are a client or potential client, we will collect personal information about you in the course of our services, including the provision of legal advice and representation of our clients in legal matters.

 We may collect the following information about you:

• Contact details – name, postal address, email address, contact numbers.
• Identity data– date of birth, civil status, passport (or other ID) number, photographic identification, your live image (when required to confirm your identity), gender, tax/NI number and status, driving licence.
• Depending on the purpose of the case we may collect:
  • Vehicle ownership details – period of ownership, bank statement, lease agreement.
  • Work information – earnings, job title and employment history, educational and professional background, leave records, travel history.
  • Financial and payment data – your bank account details and other data necessary for payment processing and fraud prevention, including credit/debit card numbers, security code numbers and other related billing information, financial assets owned by you and your family.
  • Details about your family – names, age, contact details of spouse, children, dependents, financial assets owned by them.
  • Pension & Investment information – including details of historic and current pensions and any investments held.
• Transaction data – including details about services purchased from us.
• Call recordings taken in order to monitor the quality of calls and for training purposes.
• Criminal offence data – information relating to criminal convictions and offences, including alleged offences, where relevant to the matter or to our anti-money laundering and fraud prevention checks.
• Special category data:
  • Health information – physical and mental health, medical history, leave and sickness records, disability information.
  • Other sensitive personal data – information about your racial or ethnic origin, political opinions, religious beliefs, trade union activities, sexual life and sexual orientation.

We may also receive personal information from third parties including lead generators, other law firms or business contacts. Any such information provided to us is used solely for providing our services and is handled strictly as per our data protection procedures.

Only information that is relevant to the case is collected. As a counterparty or litigant, information about you may be provided to us by our clients or other third parties because you are the subject of, or otherwise included in, legal advice or representation we have been asked to provide to such clients.

4.2.1 How do we process this data?

We use this data for following purposes:

• To fulfil a contract with you or to take steps to enter into a contract with you at your request. This includes:
  • To register you as a client of KP Law.
  • To provide and administer legal services or other services or solutions, as instructed by you or your organisation.
  • To provide legal advice to our clients.
  • To communicate with you as required for the purposes of providing our legal services and responding to your enquiries, by post, phone, SMS, WhatsApp, email or other digital, electronic and social media messaging services, using the contact details you have provided to KP Law.
  • To process payments, billing and collection.
  • To contact you for the purposes of informing you about other services or claims which may be of interest to you.
• To carry out conflict of interest checks, risk and compliance checks and background checks, where permitted and where we consider it appropriate.
• For the purpose of preventing money laundering or terrorist financing unless such processing is permitted by law or the client consents to any alternative use of the data.

*When we process special category data such as health information our additional condition for processing would be Article 9 2. (f) of the GDPR “processing is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity”. *When we process personal data relating to criminal convictions and offences, we do so in accordance with Article 10 of the UK GDPR and section 10(5) of the Data Protection Act 2018. We rely on paragraph 33 of Schedule 1 to the Data Protection Act 2018 (legal claims) and, where we carry out anti-money laundering and fraud prevention checks, paragraph 10 of Schedule 1 (preventing or detecting unlawful acts), as applied by paragraph 36 of Schedule 1.